July 2019

Data management has become a vital part of any business in the digital age. Dealing with terabytes of sensitive customer information has exposed more than one company who did not take proper steps to ensure that their data was secure from malicious operators. Data that is transmitted from client to business without secure file transfer protocols (SFTP) have been used to steal customer information and lead to issues such as ransomware and the sale of customer data.  Having customer data compromised not only leads to angry clientele, but it can also lead to a host of legal issues. Therefore it makes sense for your company to outsources your data processing to a data processing service who has the means to protect your data; here are some reasons why it can help your business.

Instant Access to Your Data.

If your company has a large customer base but does not have enough employees to organize and maintain data effectively, it can become a nightmare made up of hours of searching and sorting through data. The few employees you have to oversee your data will lose hours that could be spent on your company's core business, not searching through physical and digital files. By freeing your employees, you ensure that your company can focus on improving and expanding its goals.

Keeping Data in Step with Changing Technology and Regulations.

A data management service has to be in tune with improvements in technology. They will migrate data to newer systems which make their management easier and more efficient. They have the resources to research and employ new technology that most mid-sized and smaller business don't have the budget or workforce to dedicate to such things. Data management services are also must stay on top of the latest regulations in order to remain compliant. There are laws concerning documents such as contracts, financial papers, and legal documents that mandate they be held for a fixed amount of time. If your company does not keep track of those important documents and they become lost or destroyed (deleted), then your company could face fines or worse. Why would you take the risk of running afoul of such laws and not outsource the responsibility to a data processing service? 

Consistently Meet Deadlines. 

A data processing service can make sure that things such as scanning paper documents can be transitioned into digital, searchable documents that are required for items such as the sale of a property or business. A data processing service can dedicate the time your company can't; to ensure that all your documents are in order and ready when you need them to be.

Improving Your Company's Bottom Line.

By using a data processing service, you save employee time and cost that would have been tied up in dealing with data and documents. Inadequate data management can cost you both money and loss of customer satisfaction. In this day and age, when a customer expects instant access to their data, anything that takes longer can result in losing that customer. If you have a sudden need to access and gather customer data together, you don't have to scramble and take employees away from other tasks to get it done.

So, the bottom line is if you want to ensure that your customer's data is safe, and easily accessible when you need it, then you should use a data processing service. Not only will a data processing service help your bottom line, improve your company's efficiency, but it can also give you the peace of mind that your customer's data safe and it's one less problem with which you have to deal.