BMS Direct Achieves SAS70 Type II Certification

March 1, 2011, BMS Direct successfully completed a rigorous TYPE II examination and audit of their statement printing services in conformity with the Auditing Standards No 70 (SAS 70) for Service Organizations.

The SAS 70 was developed by the American Institute of Certified Public Accountants (AICPA) for service providers who wish to prove a high level of control effectiveness to independent auditors, and is the most widely recognized auditing standard for service companies. …

USPS Eases Intelligent Mail Barcode Requirement

We recently posted that The Intelligent Mail barcode will be required by the USPS beginning in May 2011.  On Jan 13, 2011 the Postmaster General made a surprise move to delay the mandatory deadline of May 2011 for implementation of the new Intelligent Mail Barcode.

The reason for the delay was justified in this statement, “Recognizing ongoing concerns about mailers’ readiness for broader adoption of the Intelligent Mail barcode (IMb®), the USPS® has decided that automation discounts for mail with POSTNET barcodes will continue to be offered beyond May 2011.”

Two BMS Employees Selected for Bullet Proof Manager Training

BMS Direct has purchased two Corporate Scholarships in Crestcom International’s 48 hour management training program, the Bullet Proof Manager. Crestcom’s Bullet Proof Manager contains 24 topics taught in (2) two-hour classes in Lynchburg each month over a 12 month period.  The BMS Direct team members who attend this extensive training will be taught to be more effective in 24 key skills critical to the success of our business.

Stacy Barber and Donna Lipphard

Some of these topics include:

  • Managing Change
  • Negotiation Skills
  • Communication
  • Leadership
  • Customer Service
  • Strategic Planning
  • Team Building
  • Hiring Skills
  • Motivation

Our management team was polled to help select two of our managers/supervisors to attend the training who demonstrate the willingness and potential to be great leaders within this organization.  I am pleased to announce that along with your input, Leif and I have selected Donna Lipphard and Stacy Barber to attend this management training program.  Stacy and Donna will attend a 30 minute orientation on Monday January 31st here at BMS and the training program will start on Tuesday February 8th at the Hilton Garden Inn on Wards Road.

I am very exciting about the great opportunity for Stacy, Donna and the BMS Direct organization.  Please take a minute to congratulate both of these team members.

James E. LaPrade, Sr.


BMS Direct

Intelligent Mail Barcode Required May 2011

The Intelligent Mail barcode will be required by the USPS beginning in May 2011

May 2011 is the date set by the United States Postal Services requiring Intelligent Mail barcodes for automation discounts, business reply mail and confirm service.  Combining the capabilities of the Postnet and Planet barcodes into one unique barcode  makes the Intelligent Mail barcode a much more efficient process for all parties involved.

What is an Intelligent Mail Barcode?

The Intelligent Mail barcode, formerly referred to as the 4-State Customer barcode, is a new Postal Service barcode used to sort and track letters and flats. The Postal Service is promoting use of the Intelligent Mail barcode because it expands the ability to track individual mailpieces and provides customers with greater visibility into the mailstream.

How does it work?

The Intelligent Mail barcode combines the data of the existing POSTNET™ and the PLANET Code® barcodes, as well as other data, into a single barcode. The Intelligent Mail barcode is a type of height-modulated barcode, that uses four distinct vertical bar types (Full, Tracker, Ascender and Descender).

How do mailers benefit from the Intelligent Mail barcode?

The Intelligent Mail barcode is the result of the Postal Service’s efforts to develop more robust codes capable of encoding more information, while minimizing the space used on the mailpiece. The Intelligent Mail barcode:

  • Has a greater overall data capacity than existing barcodes.
  • Provides mailers with more digits for their use, allowing for unique identification of up to a billion mailpieces per mailing.
  • Provides more accurate and detailed information about mailings which can enable better decision making.
  • Increases mailpiece “real estate” by eliminating the need for multiple barcodes.
  • Allows for participation in multiple USPS service programs with a single barcode.

Am I required to use the Intelligent Mail barcode in lieu of POSTNET and PLANET codes?

Currently, use of Intelligent Mail barcode is optional; however, because it offers significant advantages over POSTNET and PLANET Code barcodes (including using less mailpiece “real estate” and offering more overall data capacity), most customers have found it makes good business sense to adopt this new format, today. The Postal Service will require use of the Intelligent Mail barcode to qualify for automation prices beginning May 2011.

For more Q & A regarding Intelligent Mail Barcodes download USPSIMB_QandA Fact Sheet.

Simplified Addressing Changes Effective 01-02-11

The USPS has eased the rules on simplified addressing effective Jan. 2, 2011. These changes are expected to help small businesses who have not used direct mail because of the cost. Simplified addressing enables business mailers to use mail delivery route information, instead of exact names and addresses, to reach target customer groups in specific geographic areas. …

PRC helps businesses stay competitive

Rejection of Postage Increase Will Help Businesses Stay Competitive and Save Jobs
Tony Conway, Executive Director, Alliance for Nonprofit Mailers
Affordable Mail Alliance Commends Postal Regulatory Commisson on Rejection of Postal Rate Hikes

Washington, DC – The Affordable Mail Alliance – an unprecedented coalition of more than 1,200 nonprofits, Fortune 500 companies, small businesses, major trade associations, consumer groups, and citizens representing the vast majority of the mail sent in the United States – said today that the decision of the Postal Regulatory Commission (PRC) to reject the rate hikes proposed by the Postal Service is good for businesses, and will actually benefit the USPS in the long run.

The proposed rate hikes, which were to have taken effect next January, would have added $3 billion annually to the nation’s postal bill even though the rate of inflation is close to zero. The PRC decision reaffirms that the Postal Service must limit rate increases to the rate of inflation, as the law requires.

“The PRC today has helped countless businesses stay competitive and saved tens of thousands of jobs,” said Tony Conway, Affordable Mail Alliance spokesperson and Executive Director of the Alliance of Nonprofit Mailers. “The Commissioners recognized that imposing an additional tax on Postal Service customers is not the way to address its financial troubles. Our members look forward to working with the Postal Service on the long-term restructuring needed to restore the Postal Service to competitiveness.”

While today’s decision will help the Postal Service retain volume and revenue, there is still more work to do. Blue ribbon commissions and government auditors have reported for decades that the Postal Service needs to streamline its inefficiently large network of undersized and obsolete mail processing plants. And although contracts with several major employee groups are up for renegotiation, the unions have signaled that they will strongly resist any major concessions. Additionally, Congress should also take a hard look at the Postal Service’s current obligations for prefunding its retiree health benefits program, a major cost burden. This prepayment schedule is another major contributor to the Postal Service’s financial problems.

“The Affordable Mail Alliance is truly an unprecedented effort with members across the country all of whom deserve thanks for uniting to address this important issue,” Conway said. “We are also grateful for our support from Congress and particularly for the leadership of Sen. Susan Collins, the key author of the 2006 Postal legislation at issue here and a tireless advocate for the future of the Postal Service. We stand ready to move forward in addressing the other issues that are so important to the future of the Postal Service.”

More on the Affordable Mail Alliance

The Affordable Mail Alliance is an unprecedented coalition of postal customers. The coalition includes charities, consumer groups, small business, national retailers, utilities, banks, insurance companies, Fortune 500 companies, and the customers who use the Post Office every day. The members represent many of the Postal Service’s biggest customers—and many of its smallest—and use every major class of mail. For further information, please visit www.affordablemailalliance.org o contact Jessica McCreight at jmccreight@skdknick.com or (202) 464‐6900

Email or Direct Mail?

“… consumers are spending 28% less online time using e-mail, according to the measurement company [Nielsen].” Alex Palmer DMNews

“… Ben & Jerry’s is abandoning its e-mail marketing initiatives”

In a recent blog by Howard Fenton, senior consultant at NAPL, the ice cream company is going “to focus exclusively on social media advertising.” Ben & Jerry’s has apparently decided that there are better alternatives than email for building customer relationships. If true, the only use left for email marketing is as an acquisition tool.

But direct mail is more responsive, less expensive than email for acquisitions!

All the hype from email providers hides the fact that email is more or less a non-responsive medium. Their claims of being more responsive are based on comparing email’s click response with direct mail’s purchase response. On the cost side, they promote the idiocy of comparing the cost of distributing emails to the cost of distributing an equal number of direct mail pieces.

Email responsiveness, as with nearly all on-line advertising, is measured in clicks. A click on-line is when a consumer clicks on a link, opening a new web page containing more information. According to www.listpriceindex.com’s Top Email Offer Calculator, this happens 0.52% to 1.87% of the time for a Business to Business list. In comparison the traditional direct mail response rate is 1% to 3%. But the traditional direct mail response is a purchase response, or some other significant activity.

A click isn’t a purchase; clicks simply display new web pages with more information. There is an identical consumer action in direct mail… it’s called opening an envelope! Opening an envelope, or other direct mail piece, also displays a new page with more information. In fact opening a direct mail piece and clicking on a link are identical in fulfilling a consumer’s request for more information. Both deliver the requested information, email delivers it on a new screen page; direct mail delivers the information on a printed page.

Since on-line advertisers call the action of a consumer requesting more information a “click”, it’s also accurate to call opening a direct mail piece and instantly receiving more information a “click”. By establishing a common consumer action associated with both mediums, it’s possible to accurately compare common response rates and the costs associated with generating those responses.

The USPS has been conducting a survey called the Household Diary Study for over twenty years. A five year average (2004-2008) of the data shows that 82% of recipients of direct mail advertising read or scan this advertising. Reading or scanning the contents of a direct mail piece certainly qualifies as a click. Because of the Household Diary Study we know that direct mail’s click rate is 82%.

Comparison of response rates: direct mail 82%, email 0.52% to 1.87%.

Of all the costs associated with an email campaign, the only number used to calculate the cost of generating a click is the list cost, which includes distribution. To make a comparable click cost calculation, only the costs associated with direct mail’s in-mail cost should be used. In-mail costs are printing, manufacturing, list costs, list prep, fulfillment, mail prep, shipping and postage.

Email has a perceived functional advantage in its ability to deliver direct connections to the web. But by adding digital media such as an optical disc, thumb drive, web key, or simple QR code, direct mail is also able to provide direct links to the Internet. For a fair cost comparison with email, digitally linked direct mail must be used. The in-mail cost of a direct mail piece containing an optical disc can be as low as $1.00 per piece and will be used in the following cost comparisons.
To calculate the click cost of a mailing, the in-mail cost per piece is divided by the click rate. For disc based mail divide $1.00 by 82%, yielding a click cost of $1.22. For email divide the list rental cost by the click rate.

Listpriceindex.com has a chart tracking the cost of email lists. The current average cost for BtoB lists is $279/m; the average for consumer lists is $112. So to do the math divide the cost per email address by its click rate or $279/1,000/0.52% = $53.65 per click. An alternative option would be to let listpriceindex.com’s handy dandy click cost calculator do the math for you.

Cost-per-click comparison: direct mail $1.22, email from $14.92 to $53.65.

A case study provided by a reputable list broker (summer 2010), had a BtoC company purchasing 30,219 email addresses. Of these 985 were “opened”. The definition of an email “open” is that the graphics were downloaded by the consumer, making the email readable. The reason it’s unreasonable to compare the cost of distributing an equal number of email messages with an equal number of direct mail pieces is that the direct mail industry does not (typically) send blank or unreadable pieces to consumers!

With email, a marketer’s message is only delivered to those consumers that download the graphics. In this case study 29,234 marketing messages were left “blank” or unreadable by consumers. Using listpriceindex.com’s average list cost of $112/m for a BtoC list, the current cost for renting 30,219 email addresses would be $3,385.

With direct mail’s functional advantage of delivering 100% readable messages, this marketer only needed to mail 985 printed pieces to equal the same number of readable messages delivered through email. An accurate one-to-one cost of distribution comparison for delivering 985 readable messages results in a disc based direct mail cost of $985 compared to an email cost of $3,385.

Cost to distribute 985 readable messages: direct mail $985, email $3,385!

This case study generated 74 clicks or a click through rate of 0.25%. An email list cost of $3,385 divided by 74 clicks yields a cost per click of $45.74 per click. A direct mail piece containing optical media would generate the same number of clicks by entering 91 pieces (82% click rate) in to the mail stream. The total cost of generating 74 clicks using direct mail would be $91.00!

Cost to generate 74 clicks: direct mail $91, email $3,385!

In comparing email to direct mail, the important numbers to compare are the number of responses (clicks) generated and the cost of each response. When using these metrics, email underperforms…badly. Maybe that’s why Ben & Jerry’s is dumping email for the next hot thing. The fact is that when comparable responses and their costs are used, direct mail (with digital content) delivers greater functionality at a lower cost than on-line advertising.

Todd Butler of Butler Mailing Services can be contacted at 513-870-5060,toddb@butlermail.com or visit www.ekeymailer.com.

10 Reasons to PreSort with BMS

10 Top Reasons to choose BMS Direct as your Presort Mail Provider

It is a proven cost-effective business tool. Discount mail is your best option if you mail in volume. Whether your direct mail campaign is mailed First Class, Standard Bulk Mail or Periodicals BMS will provide you the most proficient and cost effective service available.

Presorting actually speeds up the delivery because it is zipcode ready! Using the same high-speed sorting machines and recognition systems, our presorters can automatically read addresses, spray barcodes (if necessary), and sort mail to the finest destination zip.

  1. Professional and courteous drivers
  2. Predictable service levels
  3. We maintain the “Best” equipment available
  4. Friendly customer service staff at your fingertips
  5. Management that cares about clients
  6. Better read rates means lower reject rates
  7. Competitive pricing
  8. Multiple facilities
  9. 35 years of experience
  10. Why settle for less, we are the “Best”

Call for details 1-866-816-2378 ext 7724

6 Ways Direct Mail Thrive

“Don’t Call It a Comeback “

Six ways direct mail will thrive in the new year.

By Rod DeVar, Manager Direct Mail, USPS

happy to get mailMarketers are cost-conscious by nature. But last year’s economic meltdown forced them to look even harder for efficiencies, and it’s a mindset they’ll keep as the market recovers. But through it all, direct mail has been — and will continue to be — a viable, effective marketing tool.

Here’s why:

  1. It’s a strong acquisition tool. Marketers like paying lower prices to search for new customers online, but they’re often disappointed when these folks don’t stick around. That’s because targeting new acquisitions online is much less precise than sending a mail piece to prospects you know will likely be repeat purchasers.
  2. Technology continues to improve. Variable data printing is letting marketers acknowledge customers as individuals. Not only will more marketers take advantage of it, those already using it will get smarter about their applications by using customer data to better track relationships and tailor content as wants and needs change. That’s important because increased personalization makes direct mail more relevant to the end user.
  3. Newspapers are suffering. As newspaper circulation dwindles, it will spur a significant migration to the mail by those marketers (particularly retailers) that need to reach a high number of people in a very targeted geographic location.
  4. Content marketing is on the rise. Transpromotion and custom publishing are delivering marketing messages in more personal and relevant ways, with information woven right in the content — a plus for both marketers and recipients. Custom publishing continues strong growth because consumers like the quality, and with transpromotion the senders of statements and bills can include marketing messages that connect with how the customer is using their services.
  5. Clean lists are eco-friendly. As marketers continue to address list hygiene, they’ll be mailing more efficiently. Not only will that deliver a better return, it also is good for the planet because the number of wasteful pieces will decline.
  6. Mail will be even easier to track. More marketers will begin using the Intelligent Mail® barcode, a new Postal Service™ barcode used to sort and track letters and flats. With it, they’ll be receiving more detailed information than ever on how and when their direct mail is being delivered, as well as how customers are responding.

Before you kick off your 2010 efforts, know this:

The recession has created new norms for the marketing realm. Many tried-and-true formulas for evaluating media effectiveness and accountability won’t measure up to your heightened need to accomplish stronger results for less investment. But direct mail will continue to perform.

Rod DeVar is manager of direct mail at the United States Postal Service.®

USPS Deliver: a magazine for marketers. Click here for direct link.

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